Office Admin
JOB_53176891119503Job type
PermanentLocation
Toronto - West End DowntownProfession
ArchitectureIndustry
ConstructionPay
Entry-level compensation packageClosing date
13 Aug 2025
Receptionist/Admin Opportunity in Downtown Toronto - Entry Level Opportunity for Driven, Creative Candidates
Your new company
Join a dynamic and fast-paced design studio in the West End of Downtown Toronto known for its collaborative culture and commitment to excellence. The team values professionalism, creativity, and a strong sense of community, offering a supportive environment where every role contributes to the studio’s success.
Your new role
As the Reception and Administrative Assistant, you’ll be the first point of contact for guests and callers, ensuring a welcoming and professional experience. You’ll manage front desk operations, support studio administration, and assist with scheduling, finance, and travel coordination. This role requires strong multitasking skills, attention to detail, and the ability to thrive in a busy, evolving environment. This is a fantastic opportunity for somebody at the beginning of their career looking to get their foot in the door to receive in-depth training. Please note that this is a full-time, in-office position. The hours are 9am-5pm, no overtime.
Key Responsibilities Include:
In this role, you will be responsible for greeting guests and managing incoming calls while ensuring the reception, boardroom, and kitchen areas are well-maintained. You’ll coordinate mail, couriers, and office supplies to support smooth daily operations. Additionally, you’ll assist with scheduling, travel arrangements, and meeting logistics, as well as support invoice processing and basic finance tasks. Your contributions will also extend to maintaining studio organization and helping plan internal events. What You Need to Succeed
To succeed in this role, you should have at least one year of experience in an administrative or receptionist position, ideally within a creative or design-oriented environment. You’ll need strong multitasking and organizational abilities, along with experience handling high call volumes on a multi-line phone system. Proficiency in scheduling, office coordination, and basic finance support is essential. A proactive and detail-oriented mindset, excellent communication skills, and the ability to work both independently and collaboratively in a fast-paced setting will help you thrive in this position.
To succeed in this role, you should have at least one year of experience in an administrative or receptionist position, ideally within a creative or design-oriented environment. You’ll need strong multitasking and organizational abilities, along with experience handling high call volumes on a multi-line phone system. Proficiency in scheduling, office coordination, and basic finance support is essential. A proactive and detail-oriented mindset, excellent communication skills, and the ability to work both independently and collaboratively in a fast-paced setting will help you thrive in this position.
What you'll get in return
A compensation package comprised of a base salary between $40k - $50k, negotiable based on experience. 2 weeks vacation + holiday closure, additional personal days. Health and wellness benefits and a collaborative, inclusive, dog-friendly office.What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call me at 416-203-0887 now.
If this job isn't quite right for you, but you are looking for a new position, please contact me at lydia.shahbaz@hays.com for a confidential discussion about your career.
#LI-DNI
Office AdminJOB_531768911195032025-05-152025-08-13
Talk to Lydia Shahbaz, the specialist consultant managing this position
Located in Toronto (EN), 8 King Street East, 20th FloorTelephone: 4162030887JOB_53176891119503