• Receive and transfer calls
• Reception and registration of visitors
• Provide basic information to staff and customers
• Implement the office opening / closing procedures (lights, opening and closing doors, etc.)
• Processing mail and messaging, receiving and distributing faxes
• Management of conference rooms (catering support as needed)
• Maintaining the visitor waiting area
• Support the daily activities of the office
• Settle questions relating to installations with the operations manager as well as make service calls
• Processing of supplier invoices
• Drafting of standard and personalized correspondence, preparation of mailings (labels, enveloping, assembly of documents, etc.)
• Any other administrative work to achieve the team's objectives

• A minimum of 1-2 years of relevant experience in office services, previous experience working in Professional Services Firm preferred
• Hight school diploma required, post-secondary education an asset

• Experience with Google Suite – Must have
• Experience with Microsoft Office 365 – Must have

• Bilingualism (English/French)
• Strong written and verbal communication skills
• Customer service oriented
• Listening skills and the ability to communicate effectively with the team, other staff and customers
• Excellent judgment and strong problem-solving skills
• Ability to adapt, meet tight deadlines and be flexible
• Ability to reorganize work according to changing priorities
• Comfortable with intermediate software functionalities as well as with technology and the ability to adapt, learn and invest in continuing education
• Establish and maintain positive working relationships with others both internally and externally

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.