Your new company

We’re looking for a friendly, polished, and highly organized professional to be the welcoming face of our office. This role is ideal for someone who thrives in an autonomous environment, takes pride in creating a positive first impression, and handles sensitive information with discretion and professionalism.

Your new role

• Serve as the first point of contact for internal and external guests at reception
• Answer and direct calls on the main phone line and respond to general inquiries
• Present a professional and welcoming image of the organization to all visitors and callers
• Manage visitor sign‑ins and temporary building passes
• Maintain the cleanliness, organization, and professional appearance of all common areas (reception, meeting rooms, lunchroom, kitchenettes, and supply areas)
• Ensure office equipment is functioning properly and coordinate service as needed (coffee machines, photocopiers, check‑in systems, etc.)
• Support meeting logistics, including scheduling, catering, room setup, registration, and clean‑up
• Manage incoming and outgoing mail and packages
• Liaise with building management and external service vendors
• Provide backup administrative support to the admin team
• Assist with scheduling appointments, booking meeting rooms, and general administrative tasks such as correspondence, photocopying, courier orders, and responding to inquiries
• Take on additional office support duties as assigned

What you'll need to succeed

• 1–2 years of related administrative or reception experience, with increasing responsibility
• High school diploma; post‑secondary education in administration is an asset
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Strong professionalism with the ability to handle confidential information tactfully

What you'll get in return

This is a great opportunity for a junior receptionist or administrator. You can get started immediately.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.