Office Manager

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Job type
Permanent
Location
Edmonton
Profession
Fonctions Support
Industry
Construction
Pay
65,000-75,000

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Office Manager

Your new company

We are mid-size architecture firm with over 40 years of experience in Edmonton, seeking an Officer Manager. Known our diverse project experience, we have worked on multi-million dollar projects; Mixed-Use, Commercial Retail, Interiors, Corporate, Industrial, Seniors Housing, Government, Institutional, and Religious projects. With a fresh new perspective on architecture and a recent rebranding, the firm is passionate about taking bold moves with its design. This role is ideal for someone who thrives in a dynamic environment and brings a proactive, organized, and personable approach to office operations.

Your new role

As the Office Manager, you will be the central hub of our studio, ensuring smooth day-to-day operations, supporting project coordination, and maintaining a welcoming front-of-house presence. You will work closely with leadership and project teams to keep administrative and operational functions running efficiently.

This is a great opportunity for someone with prior experience in a consulting or construction-related environment, who understands the pace and structure of professional services firms. While we welcome junior candidates, a solid grasp of office management responsibilities is essential.

Key Responsibilities

Administrative Support

Maintain company registrations and track staff professional memberships and renewals
Coordinate proposal submissions in collaboration with senior team members (e.g., the Partners & Associates)
Assist with construction administration tasks, including document filing, tracking incoming materials, and organizing project records
Act as the gatekeeper for project documentation, ensuring timely coordination and accessibility

Office Operations

Oversee general office management, including supplies, equipment, and vendor coordination
Serve as the first point of contact for visitors and clients, ensuring a professional and friendly front-of-office experience
Support internal communications and scheduling as needed

Accounting & Financial Coordination

Liaise with the firm’s bookkeeper to support invoicing, expense tracking, and financial recordkeeping
Assist with timesheet coordination and basic financial reporting

Tools & Technology

Required: Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Nice to Have: Familiarity with Adobe InDesign for proposal formatting and document preparation

What you'll need to succeed

Experience in an administrative or office management role, ideally within a consulting, construction (GC), or architecture firm
Highly organized with strong attention to detail and follow-through
Excellent interpersonal and communication skills—comfortable interacting with clients, consultants, and team members
Able to manage multiple priorities and adapt to changing needs

Self-starter with a collaborative mindset

What you'll get in return