Material Coordinator

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  • Job type

    Contract

  • Location

    Calgary

  • Profession

    Logistics

  • Industry

    Energy, Utilities & Mining

  • Pay

    42
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Material Coordinator

*Please note that this role is based in-office in Calgary and, hence, we will only be considering local candidates. This role is a contract till June 2027 and the expected start date is early to mid-July.



About the Role


The office-based Material Coordinator is responsible for managing all the activities necessary to enable effective end-to-end coordination of materials in support. Reporting to the Manager of Material Coordination and Project Support, the successful candidate will work with Project Managers, Project Engineering, Project Controls, Supply Chain (SC) Contract Analysts, SC Buyers, SC Expediting & Logistics, and other key stakeholder positions to enable efficient and effective identification, requisitioning and coordination of materials required for Projects. The core accountability of this role is to ensure that project materials are delivered on time and to the correct location to support project timelines.


What You’ll Do


  • Incorporate material lead time estimates from SC and develop a schedule for placing material orders in time to meet the project schedule.
  • Review Technical Drawings with a high level of attention to detail.
  • Review Bill of Material (BOM) with Project Engineer to identify materials to be supplied by the Company, its Fabricators, or its Construction Contractor. Typical milestones where this occurs include 30%, 60%, and 90% design, and a final review of IFCs to confirm all materials are captured in the Material Coordinators tracking sheet.
  • Coordinate design deliverables from Project Engineering or the ESP to SC for the timely occurrence of Requests for Quotations (RFQs) and subsequent awards according to the Material Matrix schedule.
  • Work with the Materials Management and Warehouse team to identify available inventory and\or surplus materials.
  • Create SAP purchase requisitions (and/or SAP reservations for materials in inventory) based on design Bills of Materials provided by Project Engineering.
  • Create a request for a new Material Master if the existing SAP material catalogue does not provide appropriate alternatives.
  • Monitor and assist with materials expediting of critical components
  • Work with project disciplines (Engineering, Purchasing, Expediting, Logistics, Warehousing, Fabrication, and Construction) to update the Material Status Report with quantities, timelines, and material whereabouts.
  • Help locate documents and records, including Material Test Records (MTRs), associated with project materials which are required in support of construction and commissioning activities. Resolve material discrepancies (e.g., quantities, quality, or supporting documentation) within each functional group
  • Work with expeditors to anticipate issues relating to materials (i.e., late deliveries, material shortages, or damages) and develop and execute recovery plans.
  • Ensure Supplier and Fabricator deliveries are expedited on a predetermined schedule to ensure RAS (required at site) dates are met
  • Provide a field-based construction team with relevant documentation
  • Instruct the warehouse to release and issue the materials to the fabricator, or from the fabricator to the site's lay-down, yard and ultimately, to the construction. Contractor
  • Coordinate physical receipt of materials at the warehouse, project site, lay down yard, fabricator and\or construction contractor.
  • Enter Goods Receipts for all items in SAP (except those delivered to the Company's warehouses – warehouse personnel will typically handle)
  • Identify surplus materials to be transferred to inventory and/or investment recovery


Minimum Qualifications


  • 5 years related experience in a project environment within the oil and gas, pipeline, or power industries
  • Past material management (coordination, buying, logistics etc) experience
  • General knowledge of materials and equipment used in pipeline and facilities construction
  • Ability to manage multiple high priority projects and competing priorities


Preferred Qualifications


  • Post-Secondary Education in a related field
  • Experience within the oil and gas, pipeline, or power industries
  • Experience with piping materials, valves, and fittings
  • Ability to read engineered design drawings and Bill of Materials
  • Superior computer skills, particularly experience with relevant SAP system modules, including advanced training in the use of the Microsoft Office Suite, and a highly proficient SAP user (requisitioning & receiving)
  • Superior written and oral communication skills, project management skills, analytical and problem-solving skills



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Talk to Dana Stene, the specialist consultant managing this position

Located in Calgary (EN), Unit 1550, 639 5th avenue SWTelephone:  4038273877