Your new company

Hays Specialist Recruitment has partnered with a construction and development company located in Kelowna, BC. We are looking to hire an Executive Assistant to join their team on a contract basis of 6 months, which has the possibility of extension/ permanent. This candidate will be working from their Kelowna Office on a full-time basis.

Your new role

Support for the President:
Manage complex calendar, travel, and communications
Draft and edit correspondence, reports, and presentations
Maintain filing systems and professional online presence
Coordinate personal and family logistics
Act as gatekeeper and prioritize incoming requests

Support for the COO:
Coordinate meetings, travel, and follow-ups
Prepare internal communications and performance dashboards
Facilitate cross-departmental collaboration
Monitor email and calendar for efficiency

Leadership & Board Support:
Liaise with ELT, SLT, and external stakeholders
Track strategic initiatives and action items
Assist with legal documents and investor relations
Prepare and submit expense reports

Meeting & Event Coordination:
Organize ELT/SLT meetings and events
Prepare agendas, take minutes, and track deliverables
Represent the President in select meetings

What you'll need to succeed

5+ years of executive support experience in fast-paced environments
Post-secondary education in Business or Legal Administration (or equivalent)
Proficient in Microsoft Office, Adobe, Teams, SharePoint, Power BI, and automation tools
Strong judgment, confidentiality, and business acumen
Skilled in project coordination and document management
Familiarity with corporate governance and contract administration

What you'll get in return

This is a great opportunity to join a close nit, family run company. There is the opportunity to become permanent after 6 months

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

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