Legal Assistant

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Job type
Permanent
Location
Etobicoke
Profession
Legal
Industry
Legal Practice
Pay
$45,000-$55,000

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Legal Assistant

Your New Company

Our client is a fast-paced, client-focused law firm specializing in residential and commercial real estate transactions. The team is dedicated to delivering high-quality legal services with efficiency, professionalism, and exceptional client service. As their real estate practice continues to expand, they are seeking a detail-oriented and flexible Legal Assistant to join their collaborative environment.

Your New Role

As a Real Estate Legal Assistant, you will play a key role in supporting real estate transactions from contract to closing. You will prepare and organize transaction documents, coordinate with clients and third parties, assist with title-related matters, track critical deadlines, draft correspondence, and maintain organized digital and physical files. The position also includes providing administrative support to senior team members and assisting with banking requirements as needed.

Key Responsibilities Include:

Preparing, reviewing, and organizing real estate transaction documents, including contracts, closing statements, deeds, and title documents
Coordinating and communicating with clients, real estate agents, lenders, title companies, and other parties involved
Maintaining consistent communication with clients throughout the transaction
Managing and tracking deadlines for contingencies, inspections, and closing schedules
Assisting with title searches and reviewing title commitments
Drafting correspondence and legal documents
Maintaining organized digital and physical filing systems
Providing administrative support to the Managing Partner, Head Law Clerk, and Law Clerks
Ensuring accuracy and completeness of all documentation
Attending major banks for transactional needs (valid driver’s license and reliable vehicle required)

Knowledge, Qualifications, Skills & Experience

The ideal candidate will have:

3+ years of experience as a Legal Assistant or Law Clerk in a real estate law setting
A Legal Assistant or Law Clerk diploma from a recognized institution
Strong knowledge of real estate transaction processes
Excellent organizational and time-management skills, with the ability to support multiple priorities
Strong planning abilities and the capacity to meet tight deadlines
Ability to follow up and obtain information with minimal supervision
Proficiency in Microsoft Office and legal practice management software (Unity and PCLaw required)
Strong communication skills and exceptional attention to detail
Superior writing, proofreading, and editing abilities
Ability to work independently and as part of a team in a fast-paced environment
Flexibility and initiative to meet the needs of the practice

Key Competencies

This role requires strong communication, organization, accuracy, and judgment. The successful candidate will be proactive, detail-oriented, and capable of managing multiple priorities while maintaining high standards of professionalism and client service.

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

This posting is for an existing vacancy with the organization.

AI may be used to screen, assess or select applicants for the position.

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