Information Management Admin
JOB_53903031124657Job type
ContractLocation
CalgaryProfession
Office ProfessionalsIndustry
Energy, Utilities & MiningPay
$27Closing date
27 May 2026
Information Management Admin Assistant
Information Management Administration Assistant (Contract)
$27/hour
6 Month Contract
Onsite | Calgary, AB
Your New Company
Hays Specialist Recruitment is partnering with a leading energy infrastructure organization to hire an Information Management Administration Assistant for a full‑time, onsite contract based in Calgary. This role supports critical document management and information governance activities that enable safe, compliant, and efficient operations across the organization.
Key Responsibilities
- Support the review and refresh of operational and controlled documents to ensure accuracy, compliance, and usability
- Assist with standardizing document formats, templates, naming conventions, and metadata
- Provide administrative support for the document management of change (DMOC) process
- Support the Project Manager with status tracking and reporting on document refresh initiatives
- Review document and data quality within internal systems and repositories
- Identify gaps, duplicate records, or outdated content and assist with remediation efforts
- Track, monitor, and report on document refresh progress and milestones
- Maintain accurate, audit‑ready records with strong version control practices
- Coordinate documentation across teams to support time‑sensitive deliverables
- Uphold confidentiality and professionalism when handling sensitive operational information
What You Need to Succeed
- Strong attention to detail with a commitment to high‑quality, accurate work
- Proven ability to manage multiple priorities in a structured, deadline‑driven environment
- Excellent organizational, analytical, and problem‑solving skills
- Proficiency in Microsoft Office (Word, Excel, SharePoint) — Must Have
- Strong written and verbal communication skills
- Ability to work effectively with cross‑functional teams
- Professional discretion when handling controlled documents and sensitive information
What’s in It for You
This is an excellent opportunity to gain hands‑on experience supporting information management and document governance within a highly regulated, operational environment. You’ll contribute to meaningful projects, work closely with internal stakeholders, and build transferable skills in document control, data quality, and administrative project support.
#LI-DNI
Information Management AdminJOB_539030311246572026-04-272026-05-27
Talk to Lauryn Su, the specialist consultant managing this position
Located in Vancouver (EN), 450 – 1095 W. Pender street, VancouverTelephone: 6042604471JOB_53903031124657