Facilities Administrator

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  • Job type

    Contract

  • Location

    Vancouver

  • Profession

    Property And Facilities Management

  • Industry

    Healthcare & Medical

  • Pay

    28-32

  • Closing date

    4 Jul 2026
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Facilities Administrator (6 Month Contract)

Please note: To be considered, you MUST have resided in Canada for a minimum of 5 years and have the ability to obtain and maintain required security clearance.

Facilities Administrator (Contract)
$58,000 per year
6 month contract
Onsite | Surrey, BC

Your New Company
Hays Specialist Recruitment is partnering with a leading facilities management and project delivery organization to hire a Facilities Administrator for a 6‑month contract.
This organization operates nationally and internationally, delivering comprehensive facilities management, technical maintenance, energy, and lifecycle services across government, healthcare, commercial, and industrial environments.

Key Responsibilities
  • Provide administrative support to the Facilities Management team, including drafting correspondence, reports, and maintaining organized filing systems
  • Develop, update, and maintain manuals, operational plans, policies, and procedures
  • Assist with the coordination and administration of subcontractors
  • Coordinate, organize, and attend meetings; prepare and distribute meeting agendas and minutes
  • Manage office supplies and inventory, distribute incoming mail and packages, and place orders as required
  • Act as a primary point of contact for internal and external inquiries via phone and email
  • Track estimates and documentation related to minor works and capital projects
  • Support general office administration and ensure accurate, confidential handling of sensitive information

What You Need to Succeed
  • 2–5 years of experience in a Facilities Administrator or similar administrative role
  • Previous experience working with a facilities management organization (highly preferred)
  • Strong proficiency in Microsoft Office (Word, Excel, SharePoint); MS Project is an asset
  • Experience working with Dynamics 365 or similar systems (transitioning to CUPA for invoicing)
  • Excellent customer service and interpersonal skills
  • Proven ability to work as a self‑starter with minimal supervision
  • Strong organizational skills and awareness of priorities in a rules‑based environment
  • Comfortable handling confidential and sensitive information with professionalism
  • MUST have resided in Canada for a minimum of 5 years
  • Ability to obtain and maintain required security clearance

What’s in It for You
  • Paid time off
  • Extended health benefits
  • Opportunity to work within a structured, well‑established facilities management environment
  • Strong emphasis on training, learning, and professional growth, with exposure to leadership‑oriented development
  • Supportive team culture that values transparency, continuous improvement, and accountability


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Talk to Lauryn Su, the specialist consultant managing this position

Located in Vancouver (EN), 450 – 1095 W. Pender street, VancouverTelephone:  6042604471

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