Contract Administrator
JOB_53981441125371Job type
ContractLocation
CalgaryProfession
Office ProfessionalsIndustry
Energy, Utilities & MiningPay
45-50Closing date
22 Jul 2026
Contract Administrator
Contract Administrator (Contract)
$45–50/hour
6 Month Contract
On Site | Calgary, AB
Your New Company
Hays Specialist Recruitment is partnering with a leading organization in the natural resources sector to hire a Contract Administrator for a 6‑month contract. This role sits within a high-performing Supply Chain team and is ideal for someone who enjoys working with data, contracts, and cross-functional stakeholders in a structured, fast-paced environment. You will play a key role in supporting contract lifecycle activities while contributing to operational efficiency and compliance.
Key Responsibilities
- Maintain and manage the central contract repository, including contracts, amendments, insurance certificates, and supporting documentation
- Track key contract dates including expiry timelines, milestones, deliverables, and renewals; issue reminders and follow up as needed
- Coordinate supplier communications related to documentation, contract records, and invoice inquiries
- Support contract tracking and provide accurate spend and commitment data for forecasting and reporting purposes
- Prepare and distribute recurring reports, dashboards, and data extracts related to contracts and spend
- Assist with audits, ESG reporting, risk, and compliance data requests by ensuring timely and accurate information delivery
- Support contractor renewals, including obtaining quotes, reviewing terms, and assisting with negotiations where needed
- Ensure all contract-related activities adhere to internal policies, governance standards, and delegation of authority requirements
- Escalate commercial, vendor performance, or delivery issues to the Contract Specialist when appropriate
- Identify opportunities for process improvements to enhance data integrity, reporting accuracy, and overall administrative efficiency
- Collaborate closely with Supply Chain, Finance, and site-based teams to support contract administration activities
What You Need to Succeed
- Diploma or certificate in Business, Supply Chain, or a related discipline (Bachelor’s degree is an asset)
- 1–3 years of experience in contract administration, procurement, or document control
- Exposure to industries such as mining, energy, or heavy industry is considered an asset
- Knowledge of contract types such as SaaS agreements, service level agreements (SLAs), statements of work (SOWs), or software licensing is an asset
- Working knowledge of contract terminology, Incoterms, and basic commercial concepts
- Proficiency with Microsoft Office (Excel, Word, Outlook); experience with ERP systems (SAP or similar) is preferred
- Strong organizational skills with high attention to detail and the ability to manage multiple priorities
- Valid Class 5 Driver’s License (or equivalent) may be required
- Excellent written and verbal communication skills with a collaborative mindset
- High level of professionalism, discretion, and commitment to confidentiality and data integrity
- Proactive, adaptable, and solution-oriented with a continuous improvement mindset
What’s in It for You
This is a strong opportunity to gain experience in a well-established organization within a critical supply chain function. You’ll work alongside experienced professionals and gain exposure to contract lifecycle management, reporting, and stakeholder engagement.
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Contract AdministratorJOB_539814411253712026-06-092026-07-22
Talk to Lauryn Su, the specialist consultant managing this position
Located in Vancouver (EN), 450 – 1095 W. Pender street, VancouverTelephone: 6042604471JOB_53981441125371