Construction Administrator

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  • Job type

    Contract

  • Location

    Vancouver

  • Profession

    Accounting

  • Industry

    Construction

  • Pay

    $25-28

  • Closing date

    23 Apr 2026
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Construction Administrator (Contract)

Construction Administrator (Contract)
$25-28/hour
18 Month Contract
Onsite | Downtown Vancouver

Your New Company
Hays Specialist Recruitment is partnering with a leading real estate and property management organization to hire a Construction Administrator for a 18 month contract. This position is ideal for someone who thrives in a fast‑paced, detail‑oriented environment and enjoys providing administrative, coordination, and financial support to project teams. You will play a key role in helping the Construction department stay organized, efficient, and audit‑ready.

Key Responsibilities
  • Review all departmental invoices for accuracy; code and submit for approval
  • Process operational, capital expenditure, and tenant improvement vouchers; enter into monthly cash flow reports
  • Coordinate construction activities and support project execution in collaboration with Project Managers
  • Draft contracts, purchase orders, and change orders for project needs
  • Maintain project documentation including drawings, correspondence, meeting minutes, and close‑out packages
  • Assist with monthly cash flow coordination and project reporting
  • Support communication between internal teams, contractors, vendors, and external partners
  • Prepare expense reports, draft routine correspondence, and support departmental documentation
  • Manage calendars, schedule meetings, coordinate travel, and prepare agendas
  • Arrange meeting logistics including room bookings and minute‑taking
  • Maintain organized filing systems (digital and physical)
  • Provide backup support to Property Management and Project Management staff as required
  • Perform additional administrative tasks as needed to support ongoing operations

What You Need to Succeed
Must‑Have Qualifications
  • 1–3 years of administrative or office support experience
  • Strong Accounts Payable / Accounts Receivable skills
  • Experience with purchase orders and change orders
  • Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)
  • Strong written and verbal communication skills
  • Excellent organizational abilities and attention to detail
  • Ability to manage multiple priorities and meet deadlines
  • Comfortable working in a fast‑paced, changing environment
  • Friendly, approachable, team‑oriented personality
  • Strong follow‑through and reliability
Nice to Have
  • Construction or project‑based industry experience
  • Familiarity with software such as Nexus, Yardi, or similar accounting/project systems

What’s in It for You
This is a rare opportunity to join a high‑performing Construction Management department within a respected, well‑established organization. You’ll gain long‑term experience supporting multimillion‑dollar capital and tenant improvement projects, develop advanced administrative and project‑support skills, and work with a friendly and supportive team based onsite in downtown Vancouver.


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Talk to Lauryn Su, the specialist consultant managing this position

Located in Vancouver (EN), 450 – 1095 W. Pender street, VancouverTelephone:  6042604471

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