Your new company

Your new role

• Provide comprehensive administrative and operational support to internal teams and external clients.
• Coordinate internal and client meetings, manage agendas, record detailed notes, and ensure all action items are tracked and completed.
• Maintain and organize digital filing systems, ensuring all internal documentation is stored efficiently and accurately.
• Act as liaison with third-party professional service providers, including IT Support, VoIP and After-Hours Answering Services, and Insurance Bonding.
• Support special projects that accelerate the company’s 3.0 Strategic Initiatives, including digitization of systems and process improvement.
• Manage the company’s CRM/database, including data entry, lead tracking, client follow-up, and reporting functions to support sales and service operations.
• Work with the website contractor team to ensure timely content and service updates and maintain consistency with the company’s brand and evolving service offering.
• Maintain and update operational dashboards.
• Assist in creating and managing internal workback timelines for project bids and tenders, supporting timely and accurate submissions.
• Draft, format, and issue client proposals using standardized templates, ensuring accuracy and brand consistency.
• Support the preparation and tracking of insurance certificates, WSIB clearances, and compliance documentation.
• Coordinate internal celebration programs and contribute to fostering a positive and collaborative team culture.

What you'll need to succeed

• Minimum of 3 years’ experience in a business support or coordinator role with a proven track record of providing high-level support to senior leadership.
• Highly organized, with strong time management and follow-up skills to ensure accountability and task completion.
• Proven experience supporting cross-functional teams in a fast-paced setting.
• Advanced proficiency in Microsoft Office, particularly Excel (e.g., spreadsheets, dashboards) and Word (e.g., proposals, forms).
• Excellent written and verbal communication skills, with a strong focus on professional follow-up and clear, timely communication with both internal teams and external stakeholders.
• Experience working with CRM systems or databases (asset).
• Previous exposure to mechanical contracting, construction, or property management industries is an asset.
• High attention to detail and the ability to proactively identify and resolve issues.
• Comfortable handling confidential and sensitive information.
• Familiarity with project documents such as quotes, contracts (CCDC), statutory declarations, and bonding forms is considered a plus.

What you'll get in return

• A highly competitive salary.
• A comprehensive health benefits package to support your well-being.
• A strong commitment to work-life balance with flexible scheduling options that fit your lifestyle.
• A supportive and inclusive team culture that prioritizes safety, quality, and integrity.
• Exciting, impactful projects that challenge you and allow you to make a difference in your field.
• Continuous learning opportunities that help you expand your skill set and knowledge every day.
• Recognition and service awards to celebrate your contributions and milestones.
• Mentorship designed to help you grow, thrive, and build a successful career.
• Company-sponsored social events and team-building activities that make work fun and strengthen our community spirit.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.