Administrative Assistant

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  • Job type

    Contract

  • Location

    Vancouver

  • Profession

    Office Professionals

  • Industry

    Property & Real Estate

  • Pay

    20–23 per hour

  • Closing date

    2 Jan 2026
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Administrator - Vancouver, BC (2-month contract)

Administrator (Contract)
$20–$25 per hour
3-Month Contract
Vancouver, BC (On-site)


Your New Company
Hays Specialist Recruitment is partnering with a growing commercial real estate organization operating across Canada, specializing in investment, development, and property management. This is a contract role supporting the property management team with administrative and operational tasks during a busy period.


Key Responsibilities
  • Monitor general email inbox and determine appropriate action.
  • Respond to tenant calls and emails regarding repairs and maintenance issues.
  • Prepare deposit slips for receivables throughout the month.
  • Review tenant insurance policies and verify compliance.
  • Check utilities invoices for accuracy.
  • Read and interpret tenant leases and contracts.
  • File and scan invoices; maintain organized records of paid invoices and cheque stubs.
  • Ensure adequate office supply levels.
  • Perform clerical duties such as arranging couriers, sorting mail/packages, and directing calls to the appropriate person.


What You Need to Succeed
  • Proficiency in MS Office Suite.
  • Strong organizational skills and attention to detail.
  • Ability to work independently, prioritize tasks, and manage high-volume deadlines.
  • Excellent verbal and written communication skills.
  • Personable and professional interpersonal skills.
  • Resourceful, proactive, and adaptable to a variety of tasks in a small business environment.


What’s in It for You
An opportunity to gain hands-on experience in property management within a dynamic and growing organization. You’ll work closely with a supportive team and contribute to the smooth operation of commercial properties across Canada.

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Talk to Gillian Byron, the specialist consultant managing this position

Located in Vancouver (EN), 450 – 1095 W. Pender street, VancouverTelephone:  6042604471

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