Hays Specialist Recruitment has partnered with an Oil & Gas company based in Calgary, AB. We are currently hiring an Administrative Assistant position to join their team on a contract basis. This resource will support the review, organization and digitization of physical employee records dealing with organization benefits and retirement programs. This eight-week contract term is an opportunity to deliver the clean-up and filing of confidential employee files in compliance with Records Retention Schedule (RRS). This candidate will be required to work in-office 4-5 days per week.

• Review and file the contents of confidential employee paper files

• Sort specific health, payroll, benefits and pension forms that will need to be digitized

• Work with internal print services team, as required, to coordinate the scanning of digitized files and ensure the appropriate organization/storage of digital files and physical copies

• Escalate questions/concerns to the HR Total Rewards team, as required

• A relevant certificate or diploma in office administration or human resources

• A minimum of 1 year of clerical or administrative experience in a large, complex, corporate environment (preferably in HR)

• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)

• Solid organizational, attention to detail, and time management skills to ensure that work is completed in an accurate and timely manner

• Exceptional judgement and discretion when dealing with confidential documents