Your new company

Your new role

• Pull vendor invoices from email and organize for processing.
• Adjust naming conventions on vendor invoices for consistency.
• Review vendor invoices against budgets and/or purchase orders; record new costs and request corrections from vendors when necessary.
• Approve, code, and issue vendor invoices to Finance for payment.
• Follows the approval processes, confirming show number or quote number for accurate cost allocation.
• Verify invoice accuracy, including final amounts and tax calculations.
• Enter approved bills into QuickBooks/Zoho for all departments.
• Create and manage recurring billing for production and equipment.
• Deposit checks and perform banking functions
• Reconcile credit card statements and process receipts.
• Track invoice payments and update records in QuickBooks.
• Set up new vendors in QuickBooks/Zoho and in online banking platform.
• Process vendor payments and enter bills in online banking platform on a bi-monthly schedule
• Send remittance advice to vendors after payments are processed.
• Complete credit application requests for new vendors as needed.
• Create purchase orders for show-related items, including sourcing quotes when necessary and revising in QuickBooks and budgets.
• Items requiring POs include catering, shipping, equipment rentals/subrentals/purchases/repairs, and human resources.
• Track purchase orders until closure and maintain accurate records.

What you'll need to succeed

• Education: Diploma or degree in Accounting, Finance, or related field preferred.
• Drivers Licence required.
• Experience: 2+ years in accounts payable or similar role; experience with QuickBooks. Zoho Books and online banking platform systems is an asset.
• Strong attention to detail and accuracy.
• Ability to manage multiple tasks and deadlines.
• Proficiency in MS Office (Excel, Outlook).
• Excellent communication and organizational skills.
• Problem-Solving: Ability to resolve discrepancies and streamline processes.
• Vendor Relations: Skilled in maintaining positive vendor relationships.
• Time Management: Efficiently prioritizes tasks to meet deadlines.
• Attention to Detail: Ensures accuracy in financial documentation.
• Communication: Clear and professional interaction with internal and external stakeholders.
• Systems Proficiency: Experienced in Quickbooks or Zoho Books, as well as the Microsoft Office Suite.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

This posting is for an existing vacancy with the organization.

AI may be used to screen, assess or select applicants for the position.

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