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What to expect from a post-lockdown workplace and how to adapt

By: Yvonne Smyth, Head of Diversity & Inclusion, Hays on July 30th, 2020

As a phased return to the workplace begins to become a reality for many of us, you’ll find the workplace you’re returning to is very different from the one you left. For some, the rapid move to remote working may have been a big adjustment, but transitioning back could be an even greater challenge.

To begin with, adherence to social distancing could have your former workplace layout replaced with a new seating plan, and it is likely that you will return on a scheduled basis with staggered start and finish times. There will also be fewer in-person meetings, and any that do take place may need to have time limits and a cap on attendees.

In short, the workplace will be re-ordered to keep people further apart than most of us have ever experienced before in our working lives. While you will still encounter many more in-person interactions with your colleagues compared to your time remote working, you should expect significantly reduced levels of contact in comparison to pre-pandemic times.

Consequently, if you are the type of person who thrives on interaction with your colleagues, you should set aside the time now to adapt and find alternative measures to facilitate safe social interaction in the workplace.

To prepare, here’s some points you’ll need to consider:

You’ll have fewer informal in-person chats

Firstly, you should expect your office space to look very different. To comply with continued physical distancing measures, your employer will have reconfigured seating plans and moved desks apart to separate people. You may even find yourself further separated from colleagues by dividers.

Hot-desking, where several employees use a single workstation at different times, will also go by the wayside as employers assign employees their own equipment and look to reduce the number of shared touchpoints people come into contact with on a daily basis. In addition, you’ll no longer be able to sit and chat with colleagues in a break-out area or a communal kitchen.

By keeping staff physically distant, there will be fewer opportunities for in-person conversations. For example, you can no longer simply roll your chair over to your colleague’s desk to talk through an idea. Neither can you crowd into a meeting room for an in-person consultation with your team.

You won’t see colleagues as frequently

Organizations will transition their workforce back into the office in stages to reduce density in the workplace. A rotation-based system is likely the strategy to begin with, which will see you continuing to work from home on certain days and coming into the office on others. This means you’ll only initially see those colleagues who are scheduled to work in the office on the same day(s) as you.

Employers may also adopt staggered start and finish times to further reduce the number of employees gathering at the elevator at the beginning and end of each day.

In addition, many people are expected to ask to continue to work from home after the pandemic, even once restrictions lift and employees can return full-time to the office. With the widespread realization that employees can work successfully from home, hybrid teams will become common.

As a result, the notion of having all your colleagues in one co-located workplace all the time is a thing of the past. Instead, you’ll need to become comfortable operating in a hybrid team where face-to-face interactions with all your team members occurs far less frequently.

If you find you work best face-to-face, look at alternatives

Together, these changes result in a less interactive environment. Chances are you’ll either enjoy or dislike this change. After all, all workplaces consist of people with a mixture of working styles. Some people shine in a collaborative, team-based environment where they can seek out in-person social stimulation, think out loud with others and brainstorm together at their desk.

By contrast, the introverts in your workplace thrive when working on individual tasks, value privacy, like to make their own decisions rather than consult a group, and come up with their best ideas after contemplating a problem on their own.

The latter group will welcome these workplace changes, while the former will miss the hustle and bustle of a full office, the opportunity to drop by their colleague’s desk to bounce ideas around and the chance to work closely with others in a group setting. So, if you have previously thrived in a social, connected and collaborative environment, you will need to find new ways to keep your motivation, energy and output high.

Six ways to adapt if your post-lockdown workplace doesn’t suit your working style

1. Make time for casual (virtual) catch-ups. Begin by working out how you can continue to use virtual alternatives to build a rapport and interactions with your colleagues. Over the last few months, we have all used communication platforms to hold regular virtual meetings and video calls. However, the days of relying on such tools are far from over – the need to comply with physical distancing measures means that teams will still use these tools for a significant portion of their face-to-face interactions, especially in hybrid teams where some colleagues continue to work remotely.

Given that we will still rely on such tools, why not make the most of them by dedicating time in each meeting for small talk? For example, you could invite people to remain for ten minutes after your weekly team meeting or join ten minutes early for a casual chat. You may need to initiate the initial conversation, but you’ll likely find your colleagues will soon come to look forward to this opportunity to talk casually with their colleagues. This will give you a chance to recharge your energy through social conversations and interactions with others.

2. Create opportunities for talking things through. You could also ask to add into the weekly meeting agenda, a dedicated time for brainstorming, where anyone can share a challenge they are facing or task they would like to discuss. If you are the type of person who generates their best ideas by talking them through with others, this will give you an opportunity to think out loud and discuss your thoughts.

3. Network online as much as possible. If you enjoy talking and socializing, and draw your energy from interactions with others, you could also up the amount of time you spend networking online and take every opportunity to pick up the phone and talk to colleagues. So long as you adhere to social distancing, you can still talk through an idea with colleagues who are working in the office too, but it’s important to be mindful that not everyone will want you regularly dropping by their desk.

4. If possible, ask to come into the workplace on a more regular basis. If you require the hum of activity in a busy office to do your best work, ask your employer if you can return permanently to the office. While your employer may need to restrict the number of employees who can work in the office initially, there may be someone in your team who would prefer to work exclusively from home. If that’s the case, ask if you could be assigned their allocated office-based days on the rotation.

5. Look for upskilling opportunities. It may also help you to use this time to upskill in independent working techniques. Learning how to self-motivate, trust your instincts and individually solve problems without needing to talk through ideas with others are skills that will benefit you long-term in your career. There are many tools and platforms out there for you to choose from when it comes to upskilling remotely at this time, from podcasts to virtual webinars and books. With fewer opportunities to chat casually at your colleagues’ desks or while sitting down over a quick cup of coffee in the kitchen, you may also find that your productivity or quality of work improves as you have more time to spend on your individual output.

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